Purchasing Methods

What is a Purchase Order (PO) and when should it be used?

It is a contract between the District and a vendor for goods and/or services. You should use a purchase order for all purchases using district funds.

Please process an electronic requisition through your Admin office. After the purchase requisition is put into the system and approved by the site Administrator, it is them moved on to the District Office for further processing. Once Accounting has approved the budget being used, the electronic requisition is moved on to Purchasing for processing (price check, vendor check, sourcing out). Once all items are checked, the requisition is turned into a Purchase Order, sent for signature by the Assistant Superintendent of Business Services, and then the PO (the order) is emailed or placed online.

How do I make changes to an existing Purchase Order?

You can email Purchasing to do an increase, decrease, cancel/close, or to make necessary changes. Sites and departments must have the funds available for any increase request. Any increase over 10% must be approved by Accounting before any changes are made to the PO.